Careers

Passion. That’s the common attribute of those that work for our organization. We are dedicated to bringing the arts alive in our community. If you have a desire to share your creative energies with our staff, browse our openings or upload your resume and tell us your interests. We’ll consider you for future opportunities.

Positions Available

Title: Operations & Office Manager as of May 2017

Status: Full time, 40 hrs/wk

Overview

We are proud of our important role in preserving Jewish history in Washington State and are looking to add an integral employee to our small team. The consummate applicant will be able to keep our daily operations running smoothly; and support our stellar programs, board members and overall mission. The role will be roughly ¾ operations and ¼ programs, although this ratio may vary over time. This is a new position; it will be fun and at times challenging. We’re searching for an organized individual who loves handling volunteers, programs, and all the unusual items that come along with an historical society. This person welcomes the opportunity to roll up their sleeves and get their hands dirty… Is this you?

Specific responsibilities

Operations, Finance, Membership and Communication – 75%

Office Management

Assist with day-to-day office operations, screening incoming correspondence (emails and online inquiries) and phone calls. Responding to all general inquiries

Craft and maintain organization procedures manual

Schedule meetings, maintain meeting room schedules, set up rooms and procure new venues as needed

Accounting

You will handle the daily, weekly and monthly accounting for the regular activities of the organization

Produce financial reports: balance sheets, profit and loss statements, board reports and keep accurate records and other reports as needed

Membership

Manage membership mailings (e.g., annual renewals, outreach campaigns, acknowledgement letters)

Communication

Assist in social media efforts and web-based communication

You will help invent and present marketing materials to members and non-members alike

Crafting and sending monthly e-newsletters

 

Programs, Grants, Exhibits and Special Projects – 25%

Programs

Handle logistics, marketing, staffing, volunteers and photo archive of events

Create and send surveys for feedback on programs

Grants

Handling simple, recurring grant drafts for review

Invoice grants

Other Requirements

Three years of experience in an office setting

You should be proficient in MS Office 365 (Word, SharePoint, Excel, PowerPoint, Outlook)

Familiarity with QuickBooks Online

Experience with donor database management (specifically Bloomerang), task management systems, auction software is a plus

Highly dependable, organized and willing to get into the weeds on occasion

Open to working some nights and weekends, as needed, with notice

If you are excited to be a key employee in a small nonprofit, this could be a fit for you

Ability to lift 20-30 pounds on occasion

Familiarity with the Jewish community is an asset

 

Please contact tamar_boden@hotmail.com with a resume, and thoughtful cover letter and two references. Please do not call our office. Competitive package.   All employment opportunities at the Washington State Jewish Historical Society are based on operational needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by laws or regulations.